Re: Gift in Kind and Monetary Donations to a Program

Donation Form and In Kind Policy Donation Form (pdf format) Gift In Kind Policy (pdf format)

Date: November 7, 2006

Policy: All gifts made directly to Children's Aid and Family Services, or to any of its programs, need to be recorded in the donor's computerized record so that a timely acknowledgement, including a tax statement, is sent and the donor's name will be recognized in the agency's Annual Report and Giving Book.

Upon receipt of a monetary donation or gift in kind, i.e., furniture, clothing, etc., the program staff who receives the donation is required to fill out a donation form and have the appropriate program staff person send a thank you letter from the program that received the donation. Once this is done, attach a copy of the program letter to the donation form and forward it to the Development department to Jennie Leto's attention. All of these steps should occur within 24 hours of when the donation is received. The donation will then be recorded and an acknowledgement letter from the agency president will be sent within 48 hours of receipt of donation.